Privacy Policy

Last updated: July 17, 2026

This Privacy Policy outlines our commitment to protecting your personal data in accordance with applicable global data protection principles and regulations, ensuring a secure and transparent experience for all our international users and business partners.

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words whose initial letters are capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Privacy Policy) refers to TK Assistant Services G.K. (a limited liability company registered in Japan), located at 501 Manoa Tamagawa Bldg 3, 3-20-2 Tamagawa, Setagaya, Tokyo, Japan. Representative: Tomomi Kishii.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: Japan
• Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.
• Personal Data (or “Personal Information”) is any information that relates to an identified or identifiable individual. We use “Personal Data” and “Personal Information” interchangeably unless a law uses a specific term.
• Service refers to the Website.
• Service Provider means any third-party company, independent contractor, translator, interpreter, consultant, or specialist engaged by the Company under appropriate confidentiality obligations to assist in providing the Services. It refers to third-party companies, independent contractors, or specialists engaged by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to TK Assistant Services, accessible from https://tkassistant.com/.
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Depending upon your use of Our website, We may collect some or all of the following personal data:

• First name and last name
• Email address
• Telephone number
• Company name
• Job title
• Postal address

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, operating system, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device’s unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

Tracking Technologies and Cookies

Our website uses cookies and similar technologies to enhance your browsing experience, analyze website traffic, and improve our Services. You may manage or change your cookie preferences at any time through the Cookie Consent Banner displayed on our Website.

Please note that disabling certain cookies may affect the functionality of some parts of our Website.

For more information about the cookies we use and their purposes, please refer to the Cookie Declaration available on our Website.

Embedded Content from Other Websites

Articles on Our website may include embedded content (e.g., videos, images, articles, social media plugins such as LinkedIn, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction if you have an account and are logged in to that website. You can control the activation of these third-party cookies via our Cookie Consent Banner.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the services You have purchased or of any other contract with Us through the Service.
• To manage and match independent contractor and specialist assignments: For screening, onboarding, background or skills verification, project matching, and processing fee payments for our contracted independent contractors and specialists.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication regarding updates or informative communications related to the contracted services, including security updates, when necessary.
• To provide You with news, special offers, and general information about other services and events which We offer that are similar to those that you have already purchased or inquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your Personal Data to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use Your information for data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, marketing and your experience.

We may share Your Personal Data in the following situations:

• With Service Providers: We may share Your Personal Data with our employees, independent contractors, translators, interpreters, consultants, and other specialists who are bound by confidentiality obligations, solely to the extent necessary to provide the Services requested by You.
• For business transfers: We may share or transfer Your Personal Data in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With other users: If Our Service offers public areas, when You share Personal Data or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
• With Your consent: We may disclose Your Personal Data for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

Where possible, We apply shorter retention periods and/or reduce identifiability by deleting, aggregating, or anonymizing data. Unless otherwise stated, the retention periods below are maximum periods (“up to”) and We may delete or anonymize data sooner when it is no longer needed for the relevant purpose:

Usage Data

• Server logs (IP addresses, access times): up to 24 months for security monitoring and troubleshooting purposes.
• Cookie and Analytics data: Retention periods vary depending on the type of cookie. Please refer to the Cookie Declaration generated by Cookie settings below for detailed, up-to-date retention periods.

We may retain Personal Data beyond the periods stated above for different reasons: Legal obligations (tax authorities), Legal claims, Your explicit request, or Technical limitations (encrypted backups).

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ from those from Your jurisdiction.

Where required by applicable law, We will ensure that international transfers of Your Personal Data are subject to appropriate safeguards and supplementary measures where appropriate.

Your Privacy Rights and Deletion of Your Personal Data

Depending on your jurisdiction, you have specific rights regarding your personal data under applicable data protection laws, including the right to know, access, correct, or request the deletion of the personal data we have collected about you.

You may request to access, update, amend, or delete Your Personal Data at any time by contacting Us through our website’s contact form.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to: Comply with a legal obligation, Protect and defend the rights or property of the Company, Prevent wrongdoing, Protect the personal safety of Users or the public, and Protect against legal liability.

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially reasonable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children’s Privacy

Our Services are not intended for children, and we do not knowingly collect Personal Data from children. We do not knowingly collect personally identifiable information from anyone under the age of 16. If We become aware that We have collected Personal Data from anyone under the age of 16 without verification of parental consent, We take steps to remove that information from Our servers.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page and updating the “Last updated” date at the top of this Privacy Policy.

Contact Us

If you have any questions regarding this Privacy Policy or the handling of your Personal Data, please contact us: